How to Reduce Time to Fill with Airhire

The ability to quickly fill job vacancies can significantly impact a company's productivity and success. This is where understanding and optimizing the "time to fill" metric becomes crucial. Airhire's advanced tools and strategies can help you reduce your time to fill, ensuring you attract and secure top talent efficiently. Let's explore how.

What is Time to Fill?

Time to fill is the number of days it takes for a recruiter to fill a job vacancy, starting from the job requisition approval to the candidate accepting the job offer. This metric is essential for identifying inefficiencies in the recruitment process and improving overall performance.

How to Calculate Time to Fill

To compute your time to fill, add the total number of days it takes to fill each position and divide it by the number of positions filled. For example, if hiring a structural engineer took 30 days, an architect 40 days, and a mechanical engineer 50 days, your average time to fill is:

Average Time to Fill=330+40+50 =40 days

Tracking this metric helps identify delays and optimize the recruitment process.

Differences Between Time to Fill and Time to Hire

While often confused, time to fill and time to hire are distinct metrics. Time to fill starts from job requisition approval, while time to hire begins when a candidate applies. Both end when the candidate accepts the offer. Understanding these differences helps in accurately tracking recruitment efficiency.

The Importance of Reducing Time to Fill

A shorter time to fill means less downtime for your business, improved productivity, and a competitive edge in securing top talent. It also enhances the candidate experience, leading to higher satisfaction and a better employer brand. Here’s how Airhire can help you achieve these benefits.

Strategies to Reduce Time to Fill with Airhire

1. Create a Talent Pool

Building a talent pool is essential for quick access to qualified candidates. Airhire allows you to maintain a database of passive candidates, previous applicants, and other potential hires. This ready pool can significantly reduce sourcing time.

• Pro Tip: Regularly update your talent pool with new graduates, former employees, and underrepresented groups like veterans and second-chance hires.

2. Establish Employee Referral Programs

Employee referrals are a powerful way to find high-quality candidates quickly. Airhire’s platform makes it easy to manage and incentivize referral programs, ensuring a steady stream of potential hires.

• Pro Tip: Offer attractive incentives like cash bonuses or gift cards and promote the program during employee onboarding and through regular reminders.

3. Continuously Source Candidates

Don’t wait until a vacancy arises to start sourcing candidates. Use Airhire to engage with passive candidates continuously. This proactive approach ensures you have potential hires ready when a position opens up.

• Pro Tip: Attend job fairs, career events, and leverage niche platforms like GitHub for developers or Triplebyte for engineers to expand your sourcing channels.

4. Automate Your Recruitment Process with Technology

Airhire’s advanced automation tools can drastically reduce the length of your recruitment process. From automated job postings to AI-driven candidate screening, our platform speeds up every stage of hiring.

• Pro Tip: Use recruitment marketing to automate job ad postings, candidate texting for quick communication, and video interviewing software to streamline the interview process.

5. Review and Optimize Your Hiring Process

Regularly review your hiring process to identify and eliminate bottlenecks. Airhire’s analytics tools help pinpoint delays, allowing you to streamline steps and improve efficiency.

• Pro Tip: Simplify your interview process by reducing the number of interviews and using panel interviews or video software to minimize scheduling conflicts.

6. Reinforce Your Employer Brand

A strong employer brand attracts high-quality candidates faster. Airhire’s tools help you manage and enhance your brand, from conducting brand audits to sharing employee testimonials.

• Pro Tip: Create engaging content like videos and blog posts to showcase your company culture and attract the right candidates.

7. Engage Candidates with Regular Communication

Keep candidates engaged with regular emails and newsletters. Airhire’s email marketing tools make it easy to stay in touch with potential hires and keep your talent pipeline warm.

• Pro Tip: Use catchy subject lines and balance helpful content with promotional material to maintain high open rates.

8. Offer Valuable Content

Providing valuable content helps keep your company top-of-mind for candidates. Use Airhire to create and distribute lead magnets like eBooks, guides, and checklists that highlight your company’s values and culture.

• Pro Tip: Establish thought leadership with blog posts and videos offering career tips and industry insights to attract and retain top talent.

Reducing your time to fill is crucial for maintaining a competitive edge in today’s fast-paced job market. By leveraging Airhire’s advanced tools and strategies, you can streamline your recruitment process, enhance candidate experience, and secure top talent quickly. Ready to transform your hiring process? Discover the power of Airhire today.