20 Recruitment Tasks You Should Automate Right Now

Recruiters are among the hardest working professionals, juggling sourcing, screening, interviewing, coordinating, and onboarding tasks daily. Manual processes can be time-consuming and error-prone, leading to lost talent and inefficiencies. Automating these tasks can significantly streamline your recruitment process, allowing you to focus on strategic priorities and improve overall productivity. Here are 20 recruitment tasks that Airhire can help you automate to transform your hiring process.

Recruiting Automation

On the recruiting side of the desk, the candidate is king. From new applicants to interviews and contractor assignments, there are numerous areas where a forgotten note or missed connection can mean lost revenue and a less-than-stellar candidate experience.

1. Updating Applicant Status

Manually updating applicant status can lead to errors and missed opportunities. Automate this task to ensure all new applicants are correctly marked as 'active' and ready for the next steps in your recruitment process. This ensures that your team remainsorganized and that no candidate is overlooked, especially during high-volume hiring periods.

2. Interview Follow-Up Reminders

Ensure timely communication with candidates and hiring managers by automating interview follow-up reminders. This can be done via email or text, ensuring everyone is on the same page and reducing no-shows. Timely reminders help maintain a professional image and enhance the candidate experience.

3. Candidate Status Updates

Keep candidates informed throughout the hiring process by automating status updates. Whether they move forward or are rejected, automated notifications can improve the candidate experience and reduce your inbox clutter. Automated updates demonstrate respect for the candidate's time and effort, fostering goodwill and maintaining your employer brand.

4. Adding Notes to Candidate Records

Automate the addition of notes to candidate records at key intervals, such as after interviews or follow-ups. This ensures that all interactions are documented and nothing slips through the cracks. Detailed notes provide context for future interactions and help maintain consistency across your recruitment team.

5. First Day Text Messages

Reduce no-shows and start assignments on the right foot by sending automated text messages with directions and first-day information to new hires. Clear communication on the first day sets a positive tone and helps new employees feel welcomed and prepared.

6. Regular Feedback Requests

Engage with candidates regularly by automating feedback requests during assignments. This helps you address any issues promptly and maintaina high level of satisfaction. Regular feedback loops enable continuous improvement and demonstrate your commitment to the candidate's success.

7. Onboarding Documentation

Simplify the onboarding process by automating the sending of required documents to new hires and copying HR. This ensures that all necessary paperwork is completed promptly. Streamlined onboarding processes reduce administrative burden and help new hires acclimate quickly.

8. Top Talent Notifications

Automatically notify recruiters when top talent visits specific job pages or takes certain actions, allowing proactive engagement with high-potential candidates. Real-time notifications enable timely follow-ups and increase the chances of securing top talent.

9. Stage Change Notifications

Automate notifications for key stage changes in the recruitment process, ensuring all relevant parties are informed and can act accordingly. Timely updates keep the recruitment process moving smoothly and ensure alignment among stakeholders.

10. Credential Gathering

For industries that require credentials, automate email reminders to candidates about expiring credentials, ensuring compliance and readiness. Proactive credential management helps avoid disruptions and ensures candidates remain eligible for placement.

Sales Automation

Always be closing–Alec Baldwin’s monologue from Glengarry Glen Ross said it best. In today's sales environment, automating recruitment sales processes can protect revenue, nurture relationships, and ultimately close more business.

11. Sales Follow-Up Reminders

Set automated reminders for sales follow-ups to ensure that potential clients are nurtured and relationships remain strong. Consistent follow-ups demonstrate reliability and help build trust with prospective clients.

12. Client Check-Ins

Maintain strong relationships with current clients by automating monthly check-in emails to assess new hiring needs and address any concerns. Regular touchpoints with clients can uncover new business opportunities and enhance client satisfaction.

13. Prospect Email Triggers

Automate email triggers based on prospect engagement levels, ensuring timely and relevant communication to convert leads into clients. Personalized communication based on engagement metrics increases the likelihood of conversion.

14. Hiring Manager Follow-Ups

Automate reminders to follow up with hiring managers after candidate placements to address any issues and uncover new hiring needs. Consistent follow-ups ensure ongoing client satisfaction and can lead to repeat business.

15. Hot Lead Identification

Use AI and automation to score leads based on engagement, allowing sales teams to focus on the most promising prospects. Lead scoring helps prioritize sales efforts and improve conversion rates.

16. Prospect Nurturing Sequences

Automate email sequences for new and old prospects, maintaining engagement and building relationships over time. Nurturing sequences help keep your firm top-of-mind for prospects, increasing the chances of future business.

17. Welcome Emails to New Clients

Automatically send welcome emails to new clients, providing them with all necessary information and starting the relationship on a positive note. A well-crafted welcome email sets the tone for a strong client relationship.

Marketing Automation

In a staffing organization, marketing has a significant responsibility to ensure the candidate and client experience aligns with the brand. From re-engaging with old candidates to sending the right content at the right time, automation can help.

18. Auto-Responder for New Applicants

Automate responses to new applicants, acknowledging their applications and setting expectations for the next steps. Immediate acknowledgment shows respect for the candidate's time and enhances their experience.

19. Regular Communication with Past Candidates

Re-engage with past candidates by automating regular emails, ensuring your ATS database is active and increasing placement rates. Regular communication helps keep your talent pool warm and ready for new opportunities.

20. Referral Requests

Leverage your top talent by automating referral requests, driving more high-quality candidates into your pipeline. Encouraging referrals from satisfied candidates can expand your reach and improve candidate quality.

Automating these 20 recruitment tasks with Airhire can save you countless hours and significantly improve your recruitment process. By focusing on strategic activities and reducing manual effort, you can enhance efficiency, reduce errors, and ensure a better experience for candidates and clients alike. Ready to transform your recruitment process? Discover Airhire’s powerful automation features today.